Job Opportunities

Finance Director

ORGANIZATION:
Flying House Productions, parent organization to Seattle Men’s Chorus and Seattle Women’s Chorus, is one of Washington State’s largest and most influential arts organizations, ranking third among its music groups in terms of budget, audience exposure, and number of performers. Our mission is to entertain, enlighten, unify and heal our audience and members, using the power of words and music to recognize the value of gay and straight people and their relationships. Founded in 1979, we are the largest gay-identified choral organization in the nation, and among the largest community choruses in the world.

OVERVIEW:
Flying House Productions’ Finance Director coordinates and supervises the organization’s financial operations. The Finance Director ensures that all financial transactions are executed and documented according to generally accepted accounting principles and/or other statutory requirements. Duties include maintenance of strong internal controls, institutional compliance with GAAP and FASB standards, oversight of fiscal policies, management of cash flow, closing of monthly financial statements, reporting on the organization’s financial position, development of the annual budget (October to September fiscal year), preparation for the annual external audit, financial statement analysis, and forecasting. Some day-to-day accounting functions are carried out by staff under the Finance Director’s direct supervision.

KEY RESPONSIBILITIES:

1. Accounts Payable: Oversee staff in managing the accounts payable cycle, and reconcile the sub-ledger to the GL; record monthly accruals; assist staff in resolving accounts payable problems.
2. Accounts Receivable: Oversee staff in accepting and processing incoming payments (cash, checks, credit cards, EFT, e-commerce), and reconcile the sub-ledger to the GL; assist staff in resolving accounts receivable problems.
3. Banking: Establish and maintain accounts with banks and other outside financial institutions; monitor activity; oversee staff’s proper preparation and follow-through regarding all banking transactions.
4. Cash Management: Forecast and manage the immediate and longer-term cash needs of the organization in order to maintain healthy cash flow and liquidity; maintain appropriate segregation of Permanently Restricted, Temporarily Restricted, and Unrestricted funds; manage investment of cash resources to both ensure the necessary liquidity and maximize financial return.
5. Financial Close: Conduct monthly, quarterly and year-end close process; determine appropriate accruals and complete recurring and ad hoc journal entries; perform system-wide reconciliations of all internal and external accounts and transactions; generate regular financial statements.
6. Budgeting: Assist the Executive Director, department managers, and the Board Finance Committee in the development of the organization’s annual budget.
7. Strategy: Engage the Executive Director, Board Finance Committee, and Board concerning issues, trends, and current and potential changes in the finances of the organization; work as part of a team to address both acute and long-term financial challenges facing the organization, and to set priorities and manage expectations concerning staff’s activities and areas of focus.
8. Reporting: Prepare regular and ad hoc financial and management reports as requested by the Executive Director and Board Finance Committee, including balance sheet, statement of revenue and expenditures, cash flow statement, projections, quarterly reports to members, production recaps, and other reports as requested.
9. Support: Provide support to and oversight of department managers and production staff in charge of programming, marketing, fundraising, etc., regarding budgeting, income and expense tracking and forecasting, and reporting.
10. Stewardship: Manage costs by continually seeking data that will identify opportunities to increase efficiencies, reduce waste, and maximize return on investment. Support the development and maintenance of a prudent reserve.
11. Investments: Maintain and reconcile organization’s investment accounts.
12. Fixed Assets: Monitor and track fixed assets; manage depreciation in accordance with GAAP; conduct annual inventories; conduct and manage the process associated with capital expenditures.
13. Tax and Audit: Ensure compliance with applicable tax laws; assist with preparation and ensure timely submission of state and local tax returns and other needed filings; coordinate and manage annual audit process with internal staff and auditors.
14. Licenses: Maintain necessary licenses and permits for the organization.
15. Systems and Controls: Review, develop or revise, implement, and maintain financial and accounting policies, procedures and systems, including a robust set of internal controls, to ensure accurate reporting of transactions, safeguarding of assets, and compliance with audit and legal requirements; review accounting records to ensure coding accuracy and compliance with GAAP.
16. Evaluation and Process Improvement: Work on an ongoing basis to refine accounting processes to improve timeliness, accuracy and relevance of accounting information and/or reduce costs, timeframe or effort in performing assigned work.
17. Risk Management: Make recommendations for managing risk; research, negotiate, and secure appropriate levels of insurance coverage; prepare applications, renewal schedules, back-up documentation, and quarterly or annual updates and reports of non-health related Insurance Policies (Director and Officers, Liability, Auto, Volunteer Accident, Group Travel, Property & Casualty, Workers' Compensation and others.)
18. Payroll Administration: Oversee bookkeeper in processing of semi monthly payroll; ensure that appropriate taxes and filings are submitted; ensure that PTO, comp time, floating holidays, etc. are accurately accrued and tracked.
19. Employee Benefits: Oversee management of all employee benefits in effect, including medical, dental, vision, long-term disability, and employee funded 403b Plan to maximize value to staff in most cost effective manner; research, make recommendations, and implement changes to health and other employee benefits as directed by the Executive Director and Board. Manage unemployment claims.
20. Recordkeeping: Formulate and maintain procedures for systematic retention, storage, transfer, protection, retrieval, and disposal of records.
21. Meetings: Attend and participate in Staff, Manager, Finance Committee, and Board meetings.
22. Miscellaneous: Complete other duties and tasks as assigned.

DESIRED QUALIFICATIONS:

• BA in accounting or finance from an accredited institution (advanced degree, MBA, and/or CPA preferred)
• 5+ years of hands-on accounting and finance experience, with significant management and/or supervisory experience
• Comprehensive and expert knowledge of accounting concepts and procedures, internal controls, FASB, and GAAP
• Knowledge of not-for-profit 501(c) 3 accounting, finance, and compliance including experience with fund-based accounting, multi-year grant income, temporarily and permanently restricted assets, etc.
• Expert proficiency with MS Excel and Financial Edge (or comparable system); proficiency with MS Office; ability to design and work with complicated spreadsheet applications with large quantity of data with accuracy; experience with e-commerce desirable
• Experience in managing and preparing materials for rigorous audit process; experience in preparing materials for Form 990 (non-profit) tax returns; experience in risk management program administration
• Experience and success in managing staff and contract employees, including training, delegation, developing scope of work, establishing goals and standards, supervision, and evaluation
• Well-honed ability to independently anticipate and analyze situations, define problems and objectives, recognize viable alternatives and formulate solutions, with the ability to be flexible and adaptable and revise strategies as necessary; demonstrated ability to interpret economic conditions and anticipate the impact on the organization
• Knowledge of office systems, HR practices, laws and regulations
• Personal commitment and genuine enthusiasm for FHP’s mission, with an ability to convey that enthusiasm to others inside and outside of the organization
• Detail oriented with excellent analytical, planning and organizational skills; able to multitask, and prioritize work to meet deadlines
• Exceptional oral and written communication skills, including the demonstrated ability to research, assimilate and analyze information, and convey data and concepts clearly and effectively to widely varying audiences
• Excellent interpersonal skills, with the ability to collaborate and interact positively and effectively with people at different levels within and outside the organization; patience, flexibility, enthusiasm, and a good sense of humor
• Demonstrated ability to interact with a Board of Directors, committee members and senior management in a candid, effective, and responsive manner

CLASSIFICATION and HOURS:
This is a full-time, exempt position. Work schedule will vary, with meetings and events often scheduled during evening and weekend hours. There is some flexibility possible with office hours.

COMPENSATION:
Salary based on demonstrated skills and experience:

FHP currently offers the following benefits in addition to salary*:

• Subsidized major medical, vision and prescription drug plans
• Three weeks per year paid vacation
• Nine paid holidays, plus four floating holidays
• Twelve sick leave days per year
• Long-term disability insurance
• Available 403(b) non-profit retirement savings plan (wholly employee funded)

* Employee benefits as currently in place; subject to change without notice.

HOW TO APPLY

Email the following to :

• Cover letter
• Resume
• Three recent professional references ( with emails and phone numbers )

Application Deadline:  
Immediate opening. Position will remain open until filled.

No phone inquiries please.